Collection 2016.008 - Montgomery County Commission Record Group

MCC_Photographs_012 MCC_Photographs_012a MCC_Photographs_003 MCC_Photographs_016 MCC_Photographs_013 MCC_Photographs011a MCC_Photographs_002 MCC_Photographs_002a MCC_Photographs_017 MCC_Photographs_008
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Identity area

Reference code

US US-almoca 2016.008

Title

Montgomery County Commission Record Group

Date(s)

  • ca. 1826-2016 (Creation)

Level of description

Collection

Extent and medium

The Montgomery County Commission Record Group consists of 360 boxes measuring 257 linear feet.

Context area

Name of creator

Archival history

Immediate source of acquisition or transfer

Content and structure area

Scope and content

This record group consists of records created by the Montgomery County, Alabama County Commission during the course of normal business. This extensive collection contains a wide variety of paper-based and photographic records, including: county commission minutes, budgets, issuing and redemption of bonds, materials related to managing elections such as polling districts and requests to change voting places, aerial photographs of the county, photographs of past and present county commissioners, records related to the construction, maintenance, and rehabilitation of county-owned buildings; various datasets including projects
related to county census, claims against the county, the county’s funding and oversite of various non-profit entities, employee rules and regulations, employee handbooks, official bonds and oaths of various county employees, deeds to county properties, records no longer created by the Montgomery County Commission, and miscellaneous records. This record group also contains the county Board of Equalization records. The Board of Equalization occupies a unique place in county government structure since it has a fair degree of independence in conducting its duties. For instance, the Board of Equalization reviews the work of the county revenue commission and if necessary changes property valuations.

Appraisal, destruction and scheduling

Accruals

Future accruals expected.

System of arrangement

The Alabama Department of Archives and History (ADAH) creates manuals called records disposition authorities (RDA) to help those responsible for state and local records in Alabama manage the records under their control. The RDAs evaluate records
produced by various government entities, such as the Montgomery County Commission, and determines what, and how long, archives have to keep various records. In the course of doing so, the RDAs group records based on their various functions. Accordingly, this finding has organized the records in the Montgomery County Commission Record Group based on the
function they helped serve, or that which created them.

Conditions of access and use area

Conditions governing access

If materials containing personal information, such as social
security numbers, are present in the collection, requests for copies of said material will require
redaction of such information before the archivist makes copies.

Conditions governing reproduction

It is presumed corporate and individual copyrights have been retained by copyright owners. Copyright restrictions apply. Users of
materials should seek necessary permissions from the copyright holders to comply with U.S. copyright laws.

Language of material

  • English

Script of material

Language and script notes

Physical characteristics and technical requirements

Finding aids

Physical copy could be found at Montgomery County Archives.

Allied materials area

Existence and location of originals

Existence and location of copies

Related units of description

Related descriptions

Notes area

Alternative identifier(s)

Access points

Subject access points

Place access points

Name access points

Genre access points

Description control area

Description identifier

Institution identifier

Rules and/or conventions used

Status

Level of detail

Dates of creation revision deletion

Language(s)

Script(s)

Sources

Accession area

Related subjects

Related people and organizations

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Related places